G&D Wealth PAIA Manual

G&D Wealth (Pty) Ltd

Registration number: 2024/647377/07

FSP No.: 54762

PAIA MANUAL

Prepared in terms of section 51 of the
Promotion of Access to Information Act

2 of 2000 (as amended)

1. LIST OF ACRONYMS AND ABBREVIATIONS

1.1 “CEO” Chief Executive Officer

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1.2 “DIO” Deputy Information Officer;

1.3 “IO“ Information Officer;

1.4 “Minister” Minister of Justice and Correctional Services;

1.5 “PAIA” Promotion of Access to Information Act No. 2 of 2000( as

Amended;

1.6 “POPIA” Protection of Personal Information Act No.4 of 2013;

1.7 “Regulator” Information Regulator; and

1.8 “Republic” Republic of South Africa

2. PURPOSE OF PAIA MANUAL

This PAIA Manual is useful for the public to-

2.1 check the categories of records held by a body which are available without a
person having to submit a formal PAIA request;

2.2 have a sufficient understanding of how to make a request for access to a record of
the body, by providing a description of the subjects on which the body holds records and the categories of records held on each subject;

2.3 know the description of the records of the body which are available in accordance
with any other legislation;

2.4 access all the relevant contact details of the Information Officer and Deputy
Information Officer who will assist the public with the records they intend to access;

2.5 know the description of the guide on how to use PAIA, as updated by the
Regulator and how to obtain access to it;

2.6 know if the body will process personal information, the purpose of processing of
personal information and the description of the categories of data subjects and of the information or categories of information relating thereto;

2.7 know the description of the categories of data subjects and of the information or
categories of information relating thereto;

2.8 know the recipients or categories of recipients to whom the personal information
may be supplied;

2.9 know if the body has planned to transfer or process personal information outside
the Republic of South Africa and the recipients or categories of recipients to whom the personal information may be supplied; and

2.10 know whether the body has appropriate security measures to ensure the
confidentiality, integrity and availability of the personal information which is to be processed.

3. KEY CONTACT DETAILS FOR ACCESS TO INFORMATION OF THE G&D Wealth
   (Pty) Ltd

3.1. Chief Information Officer

Name: Dolores Kriel
Tel: Available upon Request
Email: dolores@gd-consult.co.za

3.3 Access to information general contacts

Email: dolores@gd-consult.co.za

3.4 National or Head Office

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Postal Address: Unit 11 1 st Floor, Argentumgebou, 66 Glenwood Road,
Lynnwood Glen, Pretoria

Physical Address: Unit 11 1 st Floor, Argentumgebou, 66 Glenwood Road,
Lynnwood Glen, Pretoria

Telephone: 084480034
Email: info@gd-consult.co.za

4. GUIDE ON HOW TO USE PAIA AND HOW TO OBTAIN ACCESS TO THE GUIDE

4.1. The Regulator has, in terms of section 10(1) of PAIA, as amended, updated and
made available the revised Guide on how to use PAIA (“Guide”), in an easily comprehensible form and manner, as may reasonably be required by a person who wishes to exercise any right contemplated in PAIA and POPIA.

4.2. The Guide is available in each of the official languages and in braille.
4.3. The aforesaid Guide contains the description of-

4.3.1. the objects of PAIA and POPIA;

4.3.2. the postal and street address, phone and fax number and, if available,
electronic mail address of-

4.3.2.1. the Information Officer of every public body, and

4.3.2.2. every Deputy Information Officer of every public and private body designated in terms of section 17(1) of PAIA 1 and section 56 of POPIA 2 ;

Section 17(1) of PAIA- For the purposes of PAIA, each public body must, subject to legislation governing the employment of personnel of the public body concerned, designate such number of persons as deputy information officers as are necessary to render the public body as accessible as reasonably possible for requesters of its records.

Section 56(a) of POPIA- Each public and private body must make provision, in the manner prescribed in section 17 of the Promotion of Access to Information Act, with the necessary changes, for the designation of such a number of persons, if any, as deputy information officers as is necessary to perform the duties and responsibilities as set out in section 55(1) of POPIA

4.3.3. the manner and form of a request for-

4.3.3.1. access to a record of a public body contemplated in section 11 3 ; and

4.3.3.2. access to a record of a private body contemplated in section 50 4 ;

4.3.4. the assistance available from the IO of a public body in terms of PAIA and POPIA;

4.3.5. the assistance available from the Regulator in terms of PAIA and POPIA;

4.3.6. all remedies in law available regarding an act or failure to act in respect of
a right or duty conferred or imposed by PAIA and POPIA, including the
manner of lodging-

4.3.6.1. an internal appeal;

4.3.6.2. a complaint to the Regulator; and

4.3.6.3. an application with a court against a decision by theinformation officer of a public body, a decision on internal appeal or a decision by the Regulator or a decision of the head of a private body;

Section 11(1) of PAIA- A requester must be given access to a record of a public body if that requester complies with all the procedural requirements in PAIA relating to a request for access to that record; and access to that record is not refused in terms of any ground for refusal contemplated in Chapter 4 of this Part.

Section 50(1) of PAIA- A requester must be given access to any record of a private body if-
a) that record is required for the exercise or protection of any rights;
b) that person complies with the procedural requirements in PAIA relating to a request for access to that record; and
c) access to that record is not refused in terms of any ground for refusal contemplated in Chapter 4 of this Part.

4.3.7. the provisions of sections 14 5 and 51 6 requiring a public body and private body, respectively, to compile a manual, and how to obtain access to a manual;

4.3.8. the provisions of sections 15 7 and 52 8 providing for the voluntary disclosure of categories of records by a public body and private body, respectively;

4.3.9. the notices issued in terms of sections 22 9 and 54 10 regarding fees to be paid in relation to requests for access; and

4.3.10. the regulations made in terms of section 92 11 .

4.4. Members of the public can inspect or make copies of the Guide from the offices of
the public and private bodies, including the office of the Regulator, during normal
working hours.

4.5. The Guide can also be obtained-

4.5.1. upon request to the Information Officer;

4.5.2. from the website of the Regulator (https://www.justice.gov.za/inforeg/).

Section 14(1) of PAIA- The information officer of a public body must, in at least three official languages, make available a manual containing information listed in paragraph 4 above.

Section 51(1) of PAIA- The head of a private body must make available a manual containing the description of the information listed in paragraph 4 above.

Section 15(1) of PAIA- The information officer of a public body, must make available in the prescribed manner a description of the categories of records of the public body that are automatically available without a person having to request access

Section 52(1) of PAIA- The head of a private body may, on a voluntary basis, make available in the prescribed manner a description of the categories of records of the private body that are automatically available without a person having to request access

Section 22(1) of PAIA- The information officer of a public body to whom a request for access is made, must by notice require the requester to pay the prescribed request fee (if any), before further processing the request.

Section 54(1) of PAIA- The head of a private body to whom a request for access is made must by notice require the requester to pay the prescribed request fee (if any), before further processing the request.

Section 92(1) of PAIA provides that –“The Minister may, by notice in the Gazette, make regulations regarding-
(a) any matter which is required or permitted by this Act to be prescribed;
(b) any matter relating to the fees contemplated in sections 22 and 54;
(c) any notice required by this Act;
(d) uniform criteria to be applied by the information officer of a public body when deciding which categories of records are to be made available in terms of section 15; and
(e) any administrative or procedural matter necessary to give effect to the provisions of this Act.”

4.6 A copy of the Guide is also available in the following two official languages, for
public inspection during normal office hours-

4.6.1 English
4.6.2 Afrikaans

5. CATEGORIES OF RECORDS OF G&D Wealth (Pty) Ltd WHICH ARE AVAILABLE
   WITHOUT A PERSON HAVING TO REQUEST ACCESS

6. DESCRIPTION OF THE RECORDS OF G&D Wealth (Pty) Ltd WHICH ARE
   AVAILABLE IN ACCORDANCE WITH ANY OTHER LEGISLATION

   
   

7. DESCRIPTION OF THE SUBJECTS ON WHICH THE BODY HOLDS RECORDS AND
   CATEGORIES OF RECORDS HELD ON EACH SUBJECT BY THE G&D Wealth (Pty)
   Ltd

8. PROCESSING OF PERSONAL INFORMATION

8.1 Purpose of Processing Personal Information

Information is processed within the business for purposes of rendering financial
services to clients. In certain circumstances specific information is required by law
or by various product providers which the business contracts with.

8.2 Description of the categories of Data Subjects and of the information or
categories of information relating thereto

8.3 The recipients or categories of recipients to whom the personal information
may be supplied

8.4 Planned transborder flows of personal information

Atax Accounting is the accounting firm responsible for maintaining and preparing the accounting
records and annual financial statements of G&D Wealth (Pty) Ltd. The FSP is responsible for ensuring that its annual financial statements are submitted to the Financial Sector Conduct Authority (FSCA) within four months after the end of its financial year, in accordance with applicable FAIS requirements.
This submission obligation remains with the FSP, notwithstanding the appointment of an external
accounting firm.

Accounting services and regulatory financial reporting

There are no planned or foreseeable transborder flows of personal information
within the business.

9. AVAILABILITY OF THE MANUAL

9.1 A copy of the Manual is available-

9.1.1 at head office of G&D Wealth (Pty) Ltd for public inspection during normal
business hours; on the company website, where the current PAIA Manual will be published and made available for access;

9.1.2 to any person upon request and upon the payment of a reasonable
prescribed fee; and

9.1.3 to the Information Regulator upon request.

9.2 A fee for a copy of the Manual, as contemplated in annexure B of the Regulations,
shall be payable per each A4-size photocopy made.

10. UPDATING OF THE MANUAL

The head of a G&D Wealth (Pty) Ltd will on a regular basis update this manual.

Issued by

Dolores Kriel
Key Individual